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Director of Finance

The Health Products Stewardship Association (HPSA)

Health Products Stewardship Association (HPSA) is a national Canadian non-profit organisation dedicated to the safe collection and disposal of unwanted consumer health products — such as unused or expired medications and used medical sharps. Through regulated “take-back” programs, HPSA works with pharmacies, collection sites and regulated waste-management partners to prevent health­care and consumer products from entering landfills, sewers or the general waste stream. Their efforts enhance public health, protect the environment and reduce risks associated with improper disposal (for example needle-stick injuries). HPSA has collected millions of kilograms of medications and sharps across its network of thousands of collection locations, and it provides information and tools for consumers to engage in responsible disposal practice.

Summary

The Director of Finance will build trust and credibility with the management team and serve as a true partner as the team fulfills the mission and objectives of the organization. She/He will lead and oversee the Finance and Information Technology functions with responsibility for planning, operations and reporting that supports the successful execution of organizational strategies and ensures compliance. The role includes responsibility for strong risk management, accountability, and effective and efficient information systems.

As a member of the management team, the Director of Finance plays a key role in strategic planning, budgeting, forecasting and strategic decision-making. This includes the provision of strategic and tactical plans to achieve short term and long-term objectives. This role interfaces directly with the CEO and management team in setting and fulfilling the association’s strategic direction. The Director of Finance will set goals and provide leadership and mentorship to the team to drive engagement, professional growth and alignment to objectives and cultural values.

Externally, this role will interface with many parties including the Board, HPSA members, vendors and service providers, financial institutions, auditors and governments in preparing and presenting financial data and providing practical solutions to enhance business operations, minimize risk and elevate the association’s financial and operational health.

Reports to: CEO

Key Responsibilities

Strategic Planning and Budgeting

  • Support the CEO and other members of the management team in the coordination and planning of strategic initiatives.
  • Coordinate, develop and direct financial planning, budgeting, strategic and operational plans for the organization.
  • Manage and continuously improve information systems that support the organization’s needs and ensure security and efficiency of operations.
  • Manage execution and measure results and provide against the association’s annual and quarterly plans.

Management

  • Manage the Finance and IT functions of the Association to ensure efficient and timely decisions.
  • Oversee financial management of operations to include developing financial and budget policies and procedures.
  • Analyse cash flow, cost controls, and expenses to guide business leaders. Plan and execute methods of improving business performance to achieve financial and operational goals.
  • Oversee the effective and efficient management of information and technology assets, ensuring that the organization has the infrastructure, quality data, systems and processes to support association’s strategy and business objectives
  • Identify key performance indicators and track performance against these measures.
  • Maintain adequate internal control over the financial operations of the Association.
  • Ensure that direct reports have clear job targets, and that training is provided.
  • Work with direct reports to create individual development plans to support both personal and organizational success.
  • Maintain current knowledge of organizational policies and procedures, accounting standards and industry and economic trends to mitigate risk and identify opportunities for the organization.
  • Engage with members to resolve any concerns and nurture member satisfaction.

Risk Management

  • Evaluate, implement, and maintain appropriate internal controls and insurance policies to safeguard assets and mitigate risks.
  • Ensure record retention and reporting systems are maintained in accordance with generally accepted auditing standards.
  • Ensure compliance with local, provincial, and federal budgetary reporting requirements.

Financial Reporting

  • Ensure the timely and accurate reporting of the results to the management team and the Board.
  • Prepare internal financial reports, including operating budgets, monthly cash flow, financial statements and variance analysis reports for the management team and Board.
  • Manage capital spending and the treasury activities of the organization.
  • Provide other ad-hoc reports to the CEO and other members of management related to the financial position and other aspects of the association.

IT Operations

  • Oversee IT equipment management including service contracts.
  • Ensure IT system availability and security are in place at all times to support operations.
  • Develop and manage the IT strategy roadmap and budget and report regularly to the management team on status, updates and recommendations.
  • Ensure IT training and security practices are built into the organization’s overall employee development and communication practices.

Education, Experience & Skills

  • 10 years’ related financial and management experience.
  • Accounting Designation required.
  • Bilingual in French and English is considered an asset
  • MBA considered an asset.
  • Expertise in managing information systems, contracts, and legal requirements.
  • Not-for-profit experience is an asset.
  • Experience in the pharmaceutical industry would be an asset.
  • Demonstrated ability to provide guidance to non-financial managers and board members in financial management and control.
  • Entrepreneurship: Can identify and propose calculated entrepreneurial risks, balancing risks and potential gains; understanding industry trends.
  • Demonstrated customer service orientation, including listening and responding to complaints and feedback with understanding and empathy.
  • Quality-Focused: A recognition of the value of doing things the right way; having a high sense of integrity and thoughtfulness in your action.
  • Able effectively to explain and articulate strategic, financial and business fundamentals to a variety of people, with varying degrees of financial and business knowledge, both internally and externally.
  • Excellent verbal, written and presentation skills.
  • Strong ability to improve organizational performance by using effective interpersonal skills, cooperating on joint projects with other groups.

Application

If you think you match the profile we are seeking, please fill in the Application Form and attach your CV and a covering letter. All information received will be treated in the strictest confidence. We would like to thank all applicants in advance. The review of recommended candidates, applications and expressions of interest will begin immediately and continue until the position is filled.

At HPSA, we believe that our greatest asset is our people. We are always on the lookout for talented and motivated individuals who are passionate about what they do and are committed to making a difference.